# The Role of the Nurse Informaticist in Systems Development and Implementation
## Role Description for a Graduate-Level Nurse on the Implementation Team
The implementation of a new nursing documentation system is a critical project that requires a well-coordinated effort from various stakeholders. A graduate-level nurse, particularly one with expertise in nursing informatics, plays an essential role in the Systems Development Life Cycle (SDLC). The nurse informaticist ensures that the system meets clinical needs, is user-friendly, and supports high-quality patient care. This role description outlines the responsibilities of the nurse informaticist in each phase of the SDLC: planning and requirements definition, analysis, design, implementation, and post-implementation support.
### Planning and Requirements Definition
**Responsibilities:**
– **Stakeholder Engagement:** Collaborate with nurses, physicians, and administrative staff to gather insights on the current documentation process and identify areas for improvement.
– **Requirement Gathering:** Lead the collection of user requirements through surveys, interviews, and focus groups. Ensure that the needs of all users, including different nursing specialties, are represented.
– **Documentation:** Develop comprehensive documentation of requirements, including functional, technical, and user interface specifications.
– **Feasibility Analysis:** Assist in evaluating the feasibility of proposed system features and functionalities, considering factors such as cost, time, and resource availability.
**Impact:**
– Ensures the new system addresses the actual needs and preferences of end-users.
– Increases user satisfaction and system adoption by incorporating frontline staff input into system design.
### Analysis
**Responsibilities:**
– **Current System Evaluation:** Conduct a thorough analysis of the existing documentation system to identify its strengths, weaknesses, and areas for improvement.
– **Workflow Analysis:** Map out current clinical workflows and identify inefficiencies or bottlenecks that the new system could address.
– **Data Analysis:** Analyze existing data to understand documentation patterns and inform the development of new system functionalities.
– **Risk Assessment:** Identify potential risks associated with system implementation, such as data migration issues or user resistance, and develop mitigation strategies.
**Impact:**
– Provides a clear understanding of the current state and areas needing improvement.
– Helps design a system that aligns with current clinical workflows, minimizing disruption during the transition.
### Design
**Responsibilities:**
– **User Interface Design:** Collaborate with IT specialists to design a user-friendly interface that enhances usability and minimizes documentation time.
– **Prototyping:** Participate in creating prototypes or mock-ups of the new system. Gather feedback from end-users to refine and improve the design.
– **Standardization:** Ensure that the system design supports standardized nursing terminologies and documentation practices, facilitating accurate and consistent data entry.
– **Integration Planning:** Work with IT to ensure the new system can integrate seamlessly with other existing health information systems.
**Impact:**
– Enhances system usability and functionality, leading to higher acceptance rates.
– Ensures interoperability and data consistency across different health information systems.
### Implementation
**Responsibilities:**
– **Training:** Develop and deliver training programs for nursing staff to ensure they are proficient in using the new system. Provide hands-on support during the initial rollout.
– **System Testing:** Participate in system testing to identify and address any issues before full implementation. This includes unit testing, integration testing, and user acceptance testing.
– **Change Management:** Lead change management efforts, including communication strategies to inform staff about the benefits of the new system and address any concerns.
– **Go-Live Support:** Provide on-site support during the go-live phase to assist with troubleshooting and ensure a smooth transition.
**Impact:**
– Reduces resistance to change through effective training and communication.
– Ensures a smooth transition with minimal disruption to clinical operations.
### Post-Implementation Support
**Responsibilities:**
– **Ongoing Training:** Provide continuous training and support to staff as they adapt to the new system.
– **System Evaluation:** Conduct regular evaluations to assess the system’s performance and its impact on clinical documentation and patient care.
– **User Feedback:** Collect and analyze user feedback to identify areas for improvement. Work with IT to implement necessary updates and enhancements.
– **Performance Metrics:** Monitor key performance indicators (KPIs) to ensure the system meets its intended goals, such as improving documentation efficiency and accuracy.
**Impact:**
– Ensures the system remains effective and user-friendly over time.
– Continually improves the system based on user feedback and performance data.
### Conclusion
The involvement of a nurse informaticist in the SDLC of a new nursing documentation system is crucial for its success. This role ensures that the system is designed, implemented, and supported in a way that meets the needs of clinical staff and enhances patient care. By actively participating in each phase of the SDLC, the nurse informaticist bridges the gap between clinical practice and technology, ensuring a smooth and effective transition to the new system.
### References
American Nurses Association. (2015). Nursing Informatics: Scope and Standards of Practice. Silver Spring, MD: American Nurses Association.
McGonigle, D., & Mastrian, K. G. (2017). Nursing Informatics and the Foundation of Knowledge (4th ed.). Burlington, MA: Jones & Bartlett Learning.
Saba, V. K., & McCormick, K. A. (2015). Essentials of Nursing Informatics (6th ed.). New York, NY: McGraw-Hill Education.
THE ROLE OF THE NURSE INFORMATICIST IN SYSTEMS DEVELOPMENT AND IMPLEMENTATION
Assume you are a nurse manager on a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted. You realize a nurse leader must be on the implementation team.
RESOURCES
Be sure to review the Learning Resources before completing this activity. Click the weekly resources link to access the resources.
WEEKLY RESOURCES
To Prepare:
· Review the steps of the Systems Development Life Cycle (SDLC) and reflect on the scenario presented.
· Consider the benefits and challenges associated with involving a nurse leader on an implementation team for health information technology.
The Assignment: (2-3 pages not including the title and reference page)
In preparation of filling this role, develop a 2- to 3-page role description for a graduate-level nurse to guide his/her participation on the implementation team. The role description should be based on the SDLC stages and tasks and should clearly define how this individual will participate in and impact each of the following steps:
· Planning and requirements definition
· Analysis
· Design of the new system
· Implementation
· Post-implementation support
· Use APA format and include a title page and reference page.
· Use the Safe Assign Drafts to check your match percentage before submitting your work.
BY DAY 7 OF WEEK 10
Submit your completed Role Description.
SUBMISSION INFORMATION
Before submitting your final assignment, you can check your draft for authenticity. To check your draft, access the Turnitin Drafts from the Start Here area.
1. To submit your completed assignment, save your Assignment as WK10Assgn_LastName_Firstinitial
2. Then, click on Start Assignment near the top of the page.
3. Next, click on Upload File and select Submit Assignment for review.
Rubric
NURS_5051_Module05_Week10_Assignment_Rubric
NURS_5051_Module05_Week10_Assignment_Rubric
Criteria
Ratings
Pts
This criterion is linked to a Learning OutcomeDevelop a 2- to 3-page role description for a graduate-level nurse to guide his/her participation on the implementation team. The role description should be based on the Systems Development Life Cycle (SDLC) stages and tasks and should clearly define how this individual will participate in and impact each of the following steps:· Planning and requirements definition· Analysis· Design of the new system· Implementation· Post-implementation support
25 to >22.0 pts
Excellent
Using the literature and course resources:…An accurate and fully developed role description is provided that supports the role of the nurse informaticist on the Systems Development Life Cycle stages including how the individual will participate and impact each of these steps: definition of planning and requirements.
22 to >19.0 pts
Good
Using the literature and course resources:…A role description is provided that supports the role of the nurse informaticist on the Systems Development Life Cycle stages including how the individual will participate and impact each of these steps: definition of planning and requirements.
19 to >17.0 pts
Fair
The response elements are superficially addressed.
17 to >0 pts
Poor
The response is incomplete, inaccurate, or missing.
25 pts
This criterion is linked to a Learning Outcome· Analysis· Design of the new system
25 to >22.0 pts
Excellent
Using the literature and course resources:…An accurate and fully developed role description is provided that supports the role of the nurse informaticist on the Systems Development Life Cycle stages including how the individual will participate and impact each of these steps: analysis and design of the new system.
22 to >19.0 pts
Good
Using the literature and course resources:…A role description is provided that supports the role of the nurse informaticist on the Systems Development Life Cycle stages including how the individual will participate and impact each of these steps: analysis and design of the new system.
19 to >17.0 pts
Fair
The response elements are superficially addressed.
17 to >0 pts
Poor
The response is incomplete, inaccurate, or missing.
25 pts
This criterion is linked to a Learning Outcome· Implementation· Post-implementation support
25 to >22.0 pts
Excellent
Using the literature and course resources:…An accurate and fully developed role description is provided that supports the role of the nurse informaticist on the Systems Development Life Cycle stages including how the individual will participate and impact each of these steps: implementation and post-implementation support.
22 to >19.0 pts
Good
Using the literature and course resources:…A role description is provided that supports the role of the nurse informaticist on the Systems Development Life Cycle stages including how the individual will participate and impact each of these steps: implementation and post-implementation support.
19 to >17.0 pts
Fair
The response elements are superficially addressed.
17 to >0 pts
Poor
The response is incomplete, inaccurate, or missing
25 pts
This criterion is linked to a Learning OutcomeResources
10 to >8.0 pts
Excellent
Assignment includes: 3 or more peer-reviewed articles and 2 or more course resources.
8 to >7.0 pts
Good
Assignment includes: 2 peer-reviewed articles and 2 course resources.
7 to >6.0 pts
Fair
Assignment includes: 1 peer-reviewed article and 1 course resource.
6 to >0 pts
Poor
Assignment includes: 1 or no resources.
10 pts
This criterion is linked to a Learning OutcomeWritten Expression and Formatting – Paragraph Development and Organization:Paragraphs make clear points that support well developed ideas, flow logically, and demonstrate continuity of ideas. Sentences are carefully focused–neither long and rambling nor short and lacking substance.
5 to >4.0 pts
Excellent
Paragraphs and sentences follow writing standards for flow, continuity, and clarity.
4 to >3.0 pts
Good
Paragraphs and sentences follow writing standards for flow, continuity, and clarity 80% of the time.
3 to >2.0 pts
Fair
Paragraphs and sentences follow writing standards for flow, continuity, and clarity 60%- 79% of the time.
2 to >0 pts
Poor
Paragraphs and sentences follow writing standards for flow, continuity, and clarity < 60% of the time.
5 pts
This criterion is linked to a Learning OutcomeWritten Expression and Formatting – English writing standards:Correct grammar, mechanics, and proper punctuation
5 to >4.0 pts
Excellent
Uses correct grammar, spelling, and punctuation with no errors.
4 to >3.0 pts
Good
Contains a few (1-2) grammar, spelling, and punctuation errors.
3 to >2.0 pts
Fair
Contains several (3-4) grammar, spelling, and punctuation errors.
2 to >0 pts
Poor
Contains many (≥ 5) grammar, spelling, and punctuation errors that interfere with the reader’s understanding.
5 pts
This criterion is linked to a Learning OutcomeWritten Expression and Formatting – APA:The paper follows correct APA format for title page, headings, font, spacing, margins, indentations, page numbers, parenthetical/in-text citations, and reference list.
5 to >4.0 pts
Excellent
Uses correct APA format with no errors.
4 to >3.0 pts
Good
Contains a few (1-2) APA format errors.
3 to >2.0 pts
Fair
Contains several (3-4) APA format errors.
2 to >0 pts
Poor
Contains many (≥ 5) APA format errors.
5 pts
Total Points: 100
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